Interinstitutional Registration
Duke University Students Visting Other Schools
Registration Procedures
Please follow the steps outlined below to complete registration. All steps must be
completed in order to be properly registered and to receive a grade. Registration must be completed at both Duke University and the
visited institution. No enrollment is considered to be completed until enrollment confirmation is received by the student.
- Complete the Interinstitutional Approval Form. Approval
forms may also be obtained at 705 Broad Street and in most of the offices of the Deans, Directors of Graduate
and Undergraduate Studies. In completing the form, please be sure to list complete course information, using subject abbreviation and
course number. The call number is not required. No other registration process is necessary at the visited school.
- Approval Signatures: Approval signatures will vary according to Schools
- Graduate School - Departmental Signature only (DGS or Advisor)
- Nicholas School of the Environment - Dean's Signature only (Cindy Peters)
- Divinity School - Dean's signature only (Laceye Warner)
- Fuqua - Departmental Signature only (Pamela White)
- Law School - Departmental signature only (Pamela Varnadoe or John Spencer)
- Undergraduates - Two signatures are required. Both the Director of Undergraduate Studies (DUS) for the subject being taken and the student's Academic Dean will need to approve the undergraduate student's Interinstitutional registration. The DUS approval should be obtained before requesting the Dean's approval.
- Check Course Footnotes: To determine if permission is required to register for a course, check the Schedule of Courses to see if a footnote indicating as such is listed for the course. Permissions will vary according to schools.
- Instructor's Permission: With the exception of NCCU, if the course bears a footnote which indicates that permission of the instructor is required to register, the student may make arrangements to have the instructor's permission forwarded to the Registrar's Office of the visited institution (written or by e-mail, no telephone calls accepted), or obtain instructor's signature on the Interinstitutional approval form. Instructor's permission to register at NCCU should accompany the approval form.
- Special Note to Graduate Students: Enrollment only in continuation credit does not meet the requirement to be registered for the balance
of a normal load at Duke.
Distance Education Courses: Students may not enroll in distance education
courses under the interinstitutional registration agreement.
Tuition: Billing will be done for Interinstitutional registration at
Duke's rates. If there is a special fee associated with a particular course, the fee should be paid at the
visited school.
Grades: At the end of the term, the Registrar's Office of
the visited school will report grades to Duke. Grades will be in accordance with the visited school's
grading system and will be converted into Duke's grading system before being added to the student's record. Interinstitutional
courses may not be taken on a pass/fail or audit basis.
Drop/Add Procedures - The Duke University drop/add
deadlines should always be observed when dropping or adding an Interinstitutional course.
To drop an Interinstitutional course through ACES, use the same ACES drop
procedure as used for a Duke course. After dropping the course through ACES,
it is very important to report it to the Office of the University Registrar.
If, for any reason, registration is not completed at the visited
institution, it is the student's responsibility to drop the course from the Duke registration record through ACES. Otherwise,
the course will remain on
student's record and tuition will be assessed. Duke University Drop/Add procedures and deadlines must be
observed for courses taken under the Interinstitutional agreement.
To add an additional Interinstitutional course or to change from one
course to another, the initial procedures must be repeated and must be done during the Duke University drop/add
period.
Registrar Contact Persons:
Duke University
Dawn Schaefer
705 Broad Street, Room 202
Phone: (919) 684-4225
North Carolina Central University
Iris Hicks
102 Hoey Administrative Building
1801 Fayetteville Street
Hours: 8 am - 11 am and 2 pm-4 pm M-F
Phone: (919) 530-6257
NC State University
Cindy Hobbs
1008 Harris Hall
Hours: 8 am - 5 pm M-F
Phone: (919) 515-1496
UNC-Chapel Hill
Laura Smith
Suite 3100, SASB North, Campus Box 2100
450 Ridge Road
Chapel Hill, NC 27599-2100
Hours: 8 am-5:00 pm M-F
Phone: (919) 962-0505
Fax: (919) 962-3349
UNC-Greensboro
Debbie Nelson
1000 Spring Garden Street
Greensboro, NC 27402
Phone: (336) 334-3162
UNC-Charlotte
Julie Burt
King Building 1st Floor, 9201 University City Boulevard
Charlotte, NC 28223
Phone: (704) 687-3642
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Library Usage: Students should contact the circulation desk at the
library of the visited school to obtain information on the use of the library.
Transportation: To find available transportation between
Duke and other universities, you may visit
Duke Transportation.
Information Specific to NCCU, NC State, and UNC-Chapel Hill
Interinstitutional Enrollment at UNC-CH Kenan-Flagler Business School
Required Approvals
| Kenan-Flagler |
MBA - Debbie Davis
PhD - No permission required |
| Duke Departmental |
MBA - Pam White
PhD - James Bettman |
| Duke Office of University Registrar |
Dawn Schaefer |
UNC-CH Kenan-Flagler MBA Courses
- MBA Contact Person - Debbie Davis, (919) 962-2395
- To start the process, contact Ms. Davis at Kenan-Flagler by email to obtain approval to enroll in the desired Kenan-Flagler course (Fuqua approval will not be considered unless the UNC-CH approval is obtained before seeking Fuqua approval).
- Upon receipt of email approval, print the email message for use as an attachment to your Interinstitutional Approval Form. If you are unable to print the form, you may obtain a form in 342-E, Fuqua School of Business.
- Complete and sign the form, and submit with the email approval attachment, to Pamela White.
- Ms. White will sign Fuqua departmental approval, and fax the form to Dawn Schaefer at the Duke University Registrar's Office.
- Ms. Schaefer will sign the Registrar's approval and fax the form to the UNC-CH Registrar's Office. At this point, the enrollment will be added to the Duke student record. However, the enrollment should not be considered as completed until enrollment confirmation is received from UNC-CH.
- Upon receipt of the faxed approval form at UNC-CH, the enrollment will be processed, and email confirmation will be sent to the student by the UNC-CH Registrar's Office.
UNC-CH Kenan-Flagler PhD Courses
- PhD Contact Person - Liz Griffin, (919) 962-1657
- To start the process, obtain the instructor's consent either by email, or written. No approval is needed from the Kenan-Flagler School of Business contact person for PhD courses.
- Obtain an Interinstitutional Approval Form and attach the approval to the form.
- Obtain Jim Bettman's approval signature on the form, as DGS.
- Present the form to Dawn Schaefer in the Office of the University Registrar at Duke, 705 Broad Street.
- Ms. Schaefer will sign the Registrar's approval and fax the form to the UNC-CH Registrar's Office. At this point, the enrollment will be added to the Duke student record. However, the enrollment should not be considered as completed until enrollment confirmation is received by the student from UNC-CH.
- Upon receipt of the faxed approval form at UNC-CH, the enrollment will be processed, and email confirmation will be sent to the student by the UNC-CH Registrar's Office.
Interinstitutional Enrollment at UNC-CH Law School or NCCU
Required Approvals
| Duke University Law School |
Pam Varnadoe or John Spencer |
| Duke Office of University Registrar |
Dawn Schaefer |
| UNC-CH Law School |
Sharon Sessoms |
| NCCU |
Iris Hicks |
To start the process, a Duke Law student should submit a completed
interinstitutional approval form to Pamela Varnadoe or John Spencer at Duke University Law School. If approval is
given, Pamela/John will sign and forward the approval form to Dawn Schaefer.
Ms. Schaefer will sign as Registrar's approval, and forward the form
directly to the applicable Law School.
Contact Persons:
At this point, the enrollment will be processed to the Duke
student record. However, the enrollment should not be considered as completed, until confirmation is received by the student
from the registrar's office of the visited school. (See below.)
UNC-CH Final Enrollment Process
Sharon Sessoms, upon approval of the course enrollment, will sign and forward the form to the UNC-CH
University Registrar's Office. If, for some reason, Ms. Sessoms does not approve the enrollment, she will
notify both the student and Dawn Schaefer. The UNC-CH Registrar's Office, upon receipt of the approved form,
will process the enrollment and send email enrollment confirmation to the student.
NCCU Final Enrollment Process
Iris Hicks, upon approval of the course enrollment, will process the enrollment and send email
confirmation to the student.
Late Registration:
| UNC-CH and NCSU - To add a course after the visited institution's drop/add deadline,
instructor's permission is required to add any course and should be either presented
with the approval form or forwarded to visited institution's Registrar's Office.
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| NCCU - Registration after the last day to
add a course requires written permission from the instructor and should be submitted with the
approval form.
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