The ACES registration system includes not only registration, but also a "book bag" to help you plan your registration activities prior to the opening of your registration window. The book bag is similar to the "shopping cart" feature found on many on-line shopping sites. Students will use the book bag to plan and save course selections prior to the opening of registration windows. Book bags can be updated to reflect current course availability as new courses are added to the schedule or seats are filled by students with earlier windows. Once your window opens, if you are satisfied with the courses in your book bag, and they are still available, you can simply move those courses from your book bag into your actual registration record.

You are not registered for any courses until you move them from your book bag into your registration record.

		ACES is usually open every day (except some Sunday mornings and holidays), seven days a week, 24 hours per day.
		Access to ACES is gained by the use of your Net ID and password. As a security precaution, students should change their Net ID password periodically. This ID and password are your key to accessing all of the personal information contained on these pages. DON'T SHARE YOUR PASSWORD WITH ANYONE!
		If you need help with registration policies and procedures call the Office of the University Registrar at 684-2813, Monday, Wednesday, Thursday, and Friday, 8:00 a.m. - 5:00 p.m./Tuesdays, 9:00 a.m. - 5:00 p.m. or send an e-mail to registrar@duke.edu. The office will be open at 7:00 a.m. on registration window days. If you need technical help or browser information, contact the OIT Help Desk at 684-2200.
		Registration and drop/add are available to all students with no outstanding financial or other obligations to the university. Students with outstanding financial obligations must make arrangements with the bursar's office before registering or attempting to drop/add. Those students who have not paid billed fees owed to, or fines imposed by, the university (such as laboratory fees, library fines, and parking fines) will not be permitted to register until the fees and fines have been paid, even if the student has paid tuition for the upcoming term.
		The use of ACES to gain access to or alter the record of registration of another person, or to gain access to restricted classes without proper permission, is a violation of the Duke Community Standard and is subject to disciplinary action.
		See the academic calendar for the official semester schedule and registration deadlines.

• Registration periods, or windows, are assigned to all students using ACES, and are indicated on each student's individual ACES site in the Enrollment Dates area. You should use your pre-assigned window for your initial registration. The first registration widow opens on November 4, 2009.
• After all the windows have opened and closed, the drop/add period begins at 11:59:59 p.m. on November 19, 2009 (late fee charged after November 29, 2009) and runs through the second week of classes. Drop/add closes at 11:59:59 p.m. on Wednesday, January 27, 2010.
• Those who initially register late (after registration windows close on November 18, 2009) are subject to a late registration fee. New matriculants for Spring 2010 must register for class by 11:59:59 p.m., January 12, 2010; those who do not are subject to a late registration fee. New matriculants who fail to register for the spring semester are withdrawn and must apply for readmission if they wish to return.

• Book bags will be available for student use beginning October 26, 2009. To enter your book bag, you must first log into ACES. When book bags first open, demand is usually quite high. If you cannot access your book bag you should try again later.
• Discuss your schedule with your advisor (the advising period officially begins October 26, 2009). Your advisor will make you eligible to enroll.
• Meet with any instructors from whom you will need permission numbers.
• Check for your registration window. Your window will appear in the "Enrollment Dates" area in ACES.
• Click on the "Registration" tab at the top of the "Student Center" page.
• The class Search function will be presented. Search the Class Schedule to find a course to add to your book bag. Select "add to bookbag". If you have a permission number for a course, you can add the permission number in the box located in the upper right-hand corner.
• Placing a course in your book bag does not impact the enrollment total for the course. Only actual registration will use an actual seat in the class. If you have courses in your planner, you can also add those to your book bag.
• If you are registering for a variable unit/credit course, add the course to your book bag. You must select the number of units before you enroll in the course. To do so, click on the class in your book bag; this will take you to an enrollment preference page for the course. Use the drop down menu labeled Units to select the number of units in which you intend to enroll.
• To create a proposed schedule, check the box next to the courses in which you would like to enroll. Next, click on the "Validate" button. This will check the courses for time conflicts, permission, pre-requisites, and course load limits.
• HAVING CLASSES IN YOUR BOOK BAG OR PLANNER DOES NOT MEAN YOU ARE REGISTERED FOR THEM. YOU MUST ACTUALLY ENROLL WHEN YOUR WINDOW OPENS.
• Check your book bag periodically prior to your registration window and make appropriate alterations. Courses can become filled. If this happens, drop the course from your book bag and select an alternate.

Registration

• All students must register according to their registration window. Your individual window will be listed in the "Enrollment Dates" area. All registration windows open at 7:00 AM.
• The first two windows, November 4, 2009 for graduate and professional students, and November 5, 2009 for seniors, are the windows with the greatest number of prospective registrants. At 7:00 a.m., when those windows open, the demand will be quite high. Students who need only to register for courses that won't fill up early should wait until later in the day to register.
• Graduate students needing only to register for research credits should wait until later in the window period to register, but you must register for these courses by the end of the day on November 29, 2009, or you will be subject to a late registration fee. You will be able to use the registration system any time after the window opens, however, avoid using ACES for registration during the mornings when other registration windows open.
• When your registration window opens, enter the ACES book bag area in order to complete your enrollment. Check the box next to the courses in which you would like to enroll.
• Click the "Enroll" button. The system will begin to enroll you in those classes, moving them from your book bag to your registration record. You will be asked to confirm your enrollment in these courses. If the indicated courses are accurate, click on "Finish Enrolling". When the registration process is completed your enrolled class schedule will be displayed.
• When the registration process is complete you can print your schedule. You can also view your schedule graphically.
• If you are using a public computer in a computer lab or any other public area, you MUST completely log off the computer. If you fail to do so, others will have access to your personal data.

Prerequisites. If the course you plan to add has a prerequisite, that information will be listed in the course description. You are responsible for ensuring that you meet the prerequisite described in the appropriate bulletin. If you do not meet the course prerequisites you may be blocked from registering for the course, or you may be administratively dropped from the class.

Advising. You will need to discuss your proposed schedule with your advisor to become eligible to enroll. If you are an undergraduate and advised by the Academic Advising Center, you'll be expected to fill your book bag before you meet with your advisor. You will review the contents of your book bag with your advisor. Many departmental advisors also require you to fill your book bag prior to your advising appointment.

Permission Numbers. Meet with any instructors whose classes require permission. Permission-only courses are noted in the course descriptions. During the second week of classes, all courses below the 200 level will require a permission number.

Course Load. It is your responsibility to ensure that your course load each semester meets the requirements of your school or college. If you were on a wait list and did not get into the class, you must add a substitute class before the end of the drop/add period.

		Undergraduates: During windows, undergraduates may only register for up to a full course load of 4.0 course credits (not counting ROTC, music performance, physical education activity, dance technique/performance, or House courses in the 4.0 limit). During drop/add, the limit is 5.0 for Pratt, and 5.5 for Trinity students.
		Graduate/Professional: Course load requirements vary by school. You should check with your advisor for your school's policies regarding course load requirements.

Time Conflicts. When you register for any open course or section, you will get immediate schedule confirmation. If you attempt to add a course that conflicts with another course already in your registration record, ACES will block that registration, and display a message about the conflict. You cannot enroll in any courses that have time conflicts. You will be allowed to add courses with time conflicts to your book bag, but they will be flagged if you validate your book bag.

Wait Lists. If your course selection is full and a wait list has been established for that course, ACES offers you the next space on the wait list. A wait list counts in your schedule just like a course; thus you will be unable to schedule another course during that time period and the wait list course will count towards your total course registration limit. You can wait list a class that conflicts with another class in which you are already enrolled, however you will not be "rolled" into that class when a seat opens, if the conflict remains. Check your schedule periodically via ACES to determine your wait list status.

Caution: All wait lists will be erased at the end of the first week of classes. During the second week of classes, all courses below the 200 level will require a permission number. Be advised, your presence on a wait list does not guarantee access to the class.