The ACES registration system was designed with the help of students, and includes not only registration, but also a “book bag” to help you plan your registration activities prior to the opening of your registration window. The book bag is similar to the “shopping cart” feature found on many on-line shopping sites. Students will use the book bag to plan and save course selections prior to the opening of registration windows. Book bags can be updated to reflect current course availability as new courses are added to the schedule or seats are filled by students with earlier windows. Once your window opens, if you are satisfied with the courses in your book bag, and they are still available, you can simply move those courses from your book bag into your actual registration record.

You are not registered for any courses until you move them from your book bag into your registration record.

		ACES is usually open every day (except some Sunday mornings and holidays), seven days a week, 24 hours per day.
		Access to ACES is gained by the use of your Net ID and password. As a security precaution, students should change their Net ID password periodically. This ID and password are your key to accessing all of the personal information contained on these pages. DON’T SHARE YOUR PASSWORD WITH ANYONE!!
		If you need help with registration policies and procedures call the Office of the University Registrar at 684- 2813, Monday-Friday, 8:00 AM - 5:00 PM, or send an e-mail to registrar@duke.edu. The office will be open at 7:00 AM on registration window days. If you need technical help or browser information, contact the OIT Help Desk at 684-2200.
		Registration and drop/add features are available to all students with no outstanding financial or other obligations to the university. Students with outstanding financial obligations must make arrangements with the bursar’s office or TelCom before registering or attempting to drop/add. Those students who have not paid billed fees owed to, or fines imposed by, the university (such as laboratory fees, library fines, and parking fines) will not be permitted to register until the fees and fines have been paid, even if the student has paid tuition for the upcoming term.
		The use of ACES to gain access to or alter the record of registration of another person, or to gain access to restricted classes without proper permission, is a violation of the Judicial Codes of Duke University and is subject to disciplinary action.
		See the academic calendar for the official semester schedule and registration deadlines.

• Registration periods, or windows, are assigned to all students using ACES, and are indicated on each student’s individual ACES site. You should use your preassigned window for your initial registration.
• After all the windows have opened and closed, the drop/add period begins April 12 (late fee charged after April 27) and runs through the second week of classes. Drop/add closes at 5:00 PM Friday, September 5, 2008.
• Those who initially register late (after registration windows close on April 12, 2008) are subject to a late registration fee. New matriculants must register for class by 5:00 PM, August 22, 2008; those who do not are subject to a late registration fee. Students who fail to register for the Fall or Fall semester are withdrawn and must apply for readmission if they wish to return.

• Book bags will be available for student use no later than March 24, 2008. To enter your book bag, you must first log into ACES. When book bags first open, demand is usually quite high. If you cannot access your book bag you should try again later.
• Select the term for which you wish to register, and then follow the links to your book bag.
• The book bag will only allow you to select courses according to registration rules applicable to your school and year. This includes time conflict checking. You can also enter additional course selections as “alternates” in the area below the book bag. This section will allow you to enter courses that are in time conflict, but you will not be able to put any of those courses in your book bag or your registration record, without some type of adjustment first.
• Use the search tool provided, or use the class schedule information to find classes you’d like to select. If you find one you’d like to put into your primary or alternate book bag, click on the appropriate icon, and that course will be added to the book bag you choose. Placing a course in a book bag does not impact its enrollment totals. Only actual registration will use an actual seat in the class.
• HAVING CLASSES IN YOUR BOOK BAG OR ALTERNATES SECTION DOES NOT MEAN YOU ARE REGISTERED FOR THEM. YOU MUST MOVE THEM FROM YOUR BOOK BAG TO YOUR REGISTRATION RECORD WHEN YOUR WINDOW OPENS.
• Discuss your schedule with your advisor (the advising period officially begins March 24, 2008), and receive your ACES Personal Identification Number (PIN) for registration/drop-add. You only need to use your PIN once each semester. After that, the system will remember that you have permission to register.
• Meet with any instructors from whom you will need permission numbers.
• Check for your registration window. Your window will appear on your book bag page.
• Check your book bag periodically prior to your registration window, in case you want to make any changes, or one of your book bagged courses has been filled. If this happens, drop it from your book bag and select an alternate.

Registration

• All students must register according to their registration window. Your individual window will be listed on your ACES front page. All registration windows for Grad/Prof, Seniors, Juniors, and Sophomores open at 7:00 AM. First-Year windows open at noon.
• The first two windows, April 2 for graduate and professional students, and April 3 for seniors, are the windows with the greatest number of prospective registrants. At 7:00 AM, when those windows open, the demand will be quite high. Students who need only to register for courses that won’t fill up early should wait until later in the day to register.
• Graduate students needing only to register for research or continuation credits should wait until later in the window period to register, but you must register for these courses by April 27, or you will be subject to a late registration fee. You will be able to use the registration system any time after the window opens, however, avoid using ACES for registration during the mornings when other registration windows open.
• When your registration window opens, enter the ACES registration area in order to move your course selections from your book bag to your registration record.
• If you are satisfied with the courses in your book bag, press the “Enroll All” button. The system will begin to enroll you in those classes, moving them from your book bag to your registration record. When the registration process is completed your enrolled class schedule will be displayed. If you’re not sure you want all of the classes in your book bag you can elect to move individual classes from your book bag to your registration record.
• ACES will let you know if the class requires a permission number in order to register (marked “P”), or if the class is not available to you because of college or class level restrictions (marked “X”).
• When the registration process is complete you can print your schedule. You can also view your schedule graphically. When you’re done with registration please log out of ACES right away so other students can register.
• If you are using a public computer, in a computer lab or any other public area, you MUST completely log off the computer. If you fail to do so, others will have access to your personal data.

Prerequisites. If the course you plan to add has a prerequisite, that information will be listed as a footnote in the course detail section. You are responsible for ensuring that you meet the prerequisite described in the appropriate bulletin. If you do not meet the course prerequisites you may be blocked from registering for the course or you can be administratively dropped from the class.

Advising. Discuss your proposed schedule with your advisor and receive your new PIN (PINs change every semester). You must be advised in order to receive your new PIN. You must use your new PIN for the upcoming registration. You’ll only need your PIN once, when you use the registration process for the first time each semester. If you are an undergraduate and advised by the Academic Advising Center you’ll be expected to fill your book bag before you meet with your advisor and you’ll review it with your advisor at your advising session. Many departmental advisors also require you to fill your book bag prior to your advising appointment.

Permission Numbers. Meet with any instructors whose classes require permission. Permission-only courses are indicated with a footnote A in the course listings. During the second week of classes, all adds for courses below the 200 level will require a permission number.

Course Load. It is your responsibility to ensure that your course load each semester meets the requirements of your school or college. If you were on a wait list and did not get into the class, you must add a substitute class before the end of the drop/add period.

		Undergraduates: During windows, undergraduates may only register for up to a full course load of 4.0 course credits (not counting ROTC, music performance, physical education activity, dance technique/performance, or House courses in the 4.0 limit). During drop/add, the limit is 5.0 for Pratt, and 5.5 for Trinity students. (Note: First-Year students in their first semester of enrollment continue to have a 4.5 maximum enrollment during the drop/add period.)
		Graduate/Professional: Course load requirements vary by school. You should check with your advisor for your school’s policies regarding course load requirements.

Time Conflicts. When you register for any nontime conflict, open course or section, you will get immediate schedule confirmation. If you attempt to add a course that conflicts with another course already in your book bag or registration record, ACES will block that registration, and display a message about the conflict. You cannot place any courses that have time conflicts into your book bag. You will be allowed to add conflicting courses to your alternates list, but you may not, under any circumstances, register for a time conflict.

Wait Lists. If your course selection is full and a wait list has been established for that course, ACES offers you the next space on the wait list. A wait list counts in your schedule just like a course; thus you will be unable to schedule or “bag” another course during that time period and the wait list course will count towards your total course registration limit. You can wait list a class that conflicts with another class in which you are already enrolled, however you will not be “rolled” into that class when a seat opens, if the conflict remains. You can periodically check your schedule via ACES to determine if you have been moved from the wait list.

Caution: All wait lists will be erased at the end of the first week of classes. After that, during the second week of classes, all adds for courses below the 200 level require a permission number. Permission numbers for courses with wait lists will not work until after the first week of classes and the subsequent erasure of the wait lists. Your presence on a wait list does not guarantee access to the class.